Organization: Hope and Rural Aid Foundation (HARAF)
Location: Jimeta Yola, Adamawa State, Nigeria
Tender Reference: HARAF/PROC/NFI/2026/0
Procurement Method: Open Competitive Bidding
Contract Type: Lump Sum Supply Contract
Date Issued: 10th August 2026
Deadline: 31st August 2026 at 5:00 PM (WAT)
About Hope and Rural Aid Foundation (HARAF)
Hope and Rural Aid Foundation (HARAF) is a humanitarian and development organization implementing life-saving and resilience-building interventions across Nigeria.
As part of its humanitarian response to flood-affected populations, HARAF is implementing the project:
“Strengthening Community Based Protection Preparedness for Flood Affected Population through Protection Services and GBV Risk Mitigation in Fufore, Yola South, Yola North, Girei, Demsa, Numan and Lamurde.”
As part of the project implementation, HARAF intends to procure Non-Food Items (NFIs) to support vulnerable and flood-affected populations across the project locations.
HARAF therefore invites qualified and eligible vendors to submit sealed bids for the supply and delivery of Non-Food Items (NFIs) in accordance with the specifications and quantities provided in the Invitation to Bid.
Scope of Supply
The successful bidder(s) shall supply and deliver the required Non-Food Items in accordance with the technical specifications and quantities provided in the Price Schedule.
All supplied items must:
- Be new and unused.
- Meet the technical specifications provided in the ITB.
- Be of acceptable quality and fit for the intended purpose.
- Be properly packaged to prevent damage during transportation and delivery.
- Comply with applicable Nigerian standards and requirements, where applicable.
Items Required
The procurement includes the following Non-Food Items:
| S/N | Item Description | Unit | Quantity |
|---|---|---|---|
| 1 | Blanket (1.4–2kg, medium thermal type, woven dry raised both sides) | Pcs | 762 |
| 2 | Synthetic Mat (180 x 0.90m, tightly woven fabric, pure virgin polypropylene) | Pcs | 762 |
| 3 | 10L Jerrycan (24 x 17.5 x 26.5cm, yellow with red lid, 200g) | Pcs | 762 |
| 4 | 20L Jerrycan (29.5 x 21 x 26.5cm, yellow with red lid, 300g) | Pcs | 254 |
| 5 | Laundry Soap (250g, 11.5 x 7cm, not harmful to the skin) | Pcs | 1,270 |
| 6 | Bath Soap (200g, fatty acid minimum 70%, NaOH content maximum 0.3%) | Pcs | 1,270 |
| 7 | Treated Mosquito Net (LLIN, 190 x 180 x 150cm, rectangular, minimum 6 hangers) | Pcs | 508 |
| 8 | Reusable Sanitary Pad (waterproof PUL layer, winged) | Pcs | 508 |
| 9 | 10L Basin (heavy-duty polyethylene, injection moulded, 18 x 33 x 23cm) | Pcs | 254 |
| 10 | Kettle No. 3 (polyethylene with lid, 2L, including handle and spout) | Pcs | 508 |
| 11 | Rechargeable Solar Lamp (3 x 1000mAH AA-size dry battery, 4-hour battery duration, 6 LED) | Pcs | 254 |
| 12 | Rope (10mm, 30m) | Pcs | 254 |
| 13 | 10L Bucket (heavy-duty plastic, metallic handle, 100g) | Pcs | 508 |
| 14 | Cooking Pot 10L (locally made aluminium, with lid, bowl-shaped) | Pcs | 254 |
| 15 | Cooking Pot 5L (locally made aluminium, with lid, bowl-shaped) | Pcs | 508 |
| 16 | Stainless Steel Tray (40cm, 200 series, NOVA or 555) | Pcs | 508 |
| 17 | Stainless Steel Cup 0.3L (200 series, NOVA or 555) | Pcs | 508 |
| 18 | Stainless Steel Cup 0.4L (200 series, NOVA or 555) | Pcs | 508 |
| 19 | Stainless Steel Cup 0.5L (200 series, NOVA or 555) | Pcs | 508 |
| 20 | Kitchen Knife (stainless steel and wooden handle, 29cm) | Pcs | 254 |
| 21 | Serving Spoon (stainless steel, solid, 35ml, 35cm length) | Pcs | 508 |
| 22 | Packaging Bag with NHF logo on both sides (100 x 100cm, 50kg capacity, tarpaulin with rope handles) | Pcs | 254 |
| 23 | Foldable Mattress | Pcs | 508 |
| 24 | NaDCC Disinfection Tablets (15 sachets; 67mg, 20L tablet, 150 tablets per 15 sachets, or equivalent) | Packs | 254 |
The bidder is required to complete the price schedule and provide unit and total prices for the required items. Prices must include all applicable costs associated with supply and delivery.
Delivery Location
All items are to be delivered to:
Hope and Rural Aid Foundation (HARAF)
Former UNHCR Office, Malamre Quarters, Kano Street, Off Barracks Road, Jimeta Yola, Adamawa State, Nigeria.
All costs associated with transportation, loading, offloading and delivery to the HARAF office must be incorporated into the bid price.
Eligibility Requirements
Participation is open to legally registered suppliers, wholesalers and manufacturers operating in Nigeria with relevant experience in the supply of NFIs, household items or similar humanitarian supplies.
Interested bidders are required to provide documentation covering:
- Company Registration
- Tax and Statutory Compliance
- Relevant Experience
- Financial Capacity
Failure to provide the required documentation may result in disqualification.
Grounds for Exclusion
A bidder may be excluded from participation if the bidder:
- Is debarred or sanctioned by government or donor agencies.
- Is bankrupt or under liquidation.
- Has outstanding tax or regulatory liabilities.
- Has been involved in fraud, corruption or misrepresentation.
- Has attempted to improperly influence the procurement process.
- Has demonstrated poor contract performance in previous engagements.
Ethical and Safeguarding Standards
HARAF maintains zero tolerance for:
- Fraud and corruption.
- Sexual exploitation and abuse.
- Child labour or human trafficking.
All bidders must comply with HARAF safeguarding standards and applicable Nigerian laws. HARAF also reserves the right to conduct supplier due diligence before contract award.
Environmental and Social Responsibility
HARAF encourages suppliers to apply environmentally responsible practices, particularly in packaging, waste reduction and safe material handling.
Where possible, suppliers should use durable and recyclable packaging materials. Environmental and social considerations may be included during bid evaluation.
Tender Validity
Bids shall remain valid for ninety (90) days from the deadline for submission.
All bids and related correspondence must be submitted in English.
Tender Key Dates
Date of Issue: 10th August 2026
Tender Submission Deadline: 31st August 2026 at 5:00 PM (WAT)
Tender Opening/Technical Evaluation: To be determined by HARAF
Financial Evaluation and Award: To be determined by HARAF
How to Submit
Electronic Submission
Bids should be submitted electronically as PDF files to:
Email: eoi_procurement@haraf.org.ng
Physical Submission
Sealed bids may be delivered during official working hours, 8:30 AM – 4:30 PM, Monday to Friday, to:
Hope and Rural Aid Foundation (HARAF)
Former UNHCR Office, Malamre Quarters, Kano Street, Off Barracks Road, Jimeta Yola, Adamawa State, Nigeria.
The sealed envelope must clearly indicate:
- Tender Reference Number
- Name of the Bidder
- “Invitation to Bid – Supply and Delivery of NFIs”
Bidders must submit their financial/price bid on the company letterhead. Only one submission package containing both technical and financial information is required.
Late submissions will not be accepted.
Evaluation and Award
Bids will be evaluated based on:
- Compliance with eligibility and regulatory requirements.
- Technical conformity to the specifications.
- Completeness and responsiveness of the bid.
- Supplier capacity and relevant experience.
- Price competitiveness and value for money.
- Ability to meet the required delivery timelines.
HARAF reserves the right to accept or reject any bid and is not bound to award the contract to the lowest-priced bidder.
The award will be made to the responsive and qualified bidder(s) in accordance with HARAF’s procurement procedures.
Payment Terms
Payment shall be made within twenty-one (21) working days after delivery, inspection and acceptance of the goods, subject to receipt and verification of all required documentation.
HARAF shall withhold 2% withholding tax from the total contract value in line with applicable Nigerian government regulations.
Payment shall be made by bank transfer or cheque.
Important Notice
HARAF reserves the right to cancel this tender, reject any or all bids, or annul the procurement process at any stage without incurring liability to bidders.
Submission of a bid or participation in any stage of the procurement process does not constitute a contract, purchase order or commitment by HARAF to award the procurement.
HARAF will only recognize an award following completion of its procurement process and issuance of the appropriate formal procurement documentation.
Issued by:
Hope and Rural Aid Foundation (HARAF)
Procurement/Operations Unit
Date: 10th August 2026
